SVH By-laws for review

Here are the by-laws with proposed changes in RED. Please review by the next SVH Guild Meeting and be prepared with your changes or agreement. I will also send these by email to the membership.

Scenic Valley Handweavers
of Southeast Tennessee
Originally adopted: February 16, 2013 Revised: 11/18/17
Revised: 2/16/19—proposed changes in RED
Mission Statement
To create and promote opportunities to educate, share and stimulate interest and appreciation in handweaving among group members as well as the community.
By-Laws

1. Name
   This organization shall be known as the Scenic Valley Handweavers (hereinafter referred to as “SVH”).
   
2. Membership
   
   1. Membership is open to all those wishing to become actively involved in SVH’s activities and
      pay annual dues.
      
   2. Members will be given priority in workshops, field trips and other special events.
      
   3. Members in “good standing” (dues are current) are eligible to vote in all elections and
      decisions requiring a vote.
      
3. Dues
   
   1. Dues are set by a vote of the membership.
      
   2. Dues shall be payable at the October meeting each year. A member’s name shall be dropped from
      the membership if their dues are not paid by January 1st of each year.
      
   3. New members joining on or after the July meeting (thru December 31st) shall pay 1/2 of the
      annual dues amount.
      
4. Officers and the Board
   The officers of SVH shall consist of: Chair, Program Chair & Secretary/Treasurer. These officer positions may be changed and/or added to with a 2/3 vote of the membership. These officers and any committee chairs appointed shall be considered the “Board.”
   
5. Duties of the Officers
   
   1. Chair: shall preside at all meetings, appoint committees as needed and perform other acts incident to
      the office. The Chair shall also work with the Program Chair in planning programs for SVH.
      
   2. Program Chair: shall preside at meetings in the absence of the Chair and handle all public relations
      and marketing for SVH, as well as work with the Chair in planning programs. The Program Chair will
      also keep the SVH website current IF a social media chair is not appointed by the Chair.
      
   3. Secretary/Treasurer: shall take roll of the members present and keep minutes of all SVH meetings as
      well as Board meetings and send via email these minutes to the social media chair or program chair for posting on the SVH blogspot in a timely manner. The Secretary/Treasurer will also collect and record all monies paid by the membership and give a financial report at all meetings. All bills not in the approved annual budget must be approved by the Chair. The Secretary/Treasurer must submit a proposed budget each October for the following year to be approved by 2/3 of the membership.
      Page 1 of 2
      

Scenic Valley Handweavers By-Laws (cont’d)

6. Election and Terms of Officers
   The nominating committee shall present a list of potential officers at the October meeting (nominations may also be made from the floor at this meeting). Following the nominations presented, elections will take place with a majority vote of the members present (or by email or proxy) deciding a position or posi- tions. A revote will be taken in case of a tie by the members present. Officers elected will take office January 1st of the following year and shall serve for one year. They may be re-elected for successive terms.
   
7. Officer Vacancies
   Vacancies in any office, except the Chair, may be appointed by the board until the next election. A va- cancy in the office of Chair shall be filled by the Program Chair until the next election. On the inability of the Program Chair to serve, the board will appoint an acting Chair to finish the unexpired term.
   
8. Meetings
   
   1. The meetings of SVH, unless otherwise indicated, shall be on the third Saturday of each month.
      
   2. The fiscal year shall be January 1 through December 31.
      
   3. Nomination and election of officers shall be held at the October meeting.
      
   4. A proposed budget shall be submitted for approval at the October meeting.
      
   5. When Board meetings are held, they shall be announced and open to any interested member.
      
9. Committees
   The Chair shall create committees with appointed chairs as needed. These chairs will also be considered Board members for their term.
   
10. V oting
    
    1. Voting shall be decided by a 2/3 vote of members present.
       
    2. These By-Laws may be amended by a 2/3 vote of members, provided the proposed amendment has
       been made available a month earlier to the membership.
       
    3. If a member is not present for a vote, an email or written proxy may be submitted.
       
11. Protection of Personal Information
    SVH will protect e-mail addresses and other personal information of members and others. Messages sent by e-mail will be sent as “blind copies (bcc)” so names and addresses will not be revealed. Anyone who wishes to be added or deleted from any lists should notify the Secretary/Treasurer. Members may not distribute other member information without specific permission from the individual.
    
12. Agreement
    Membership in SVH implies approval and acceptance of these By-Laws.
    
13. Adoption
    These By-Laws were initially approved and accepted by a 2/3 vote of SVH members on this 16th day of February, 2013.
    Page 2 of 2