Scenic Valley
Handweavers
of
Southeast Tennessee
February 16, 2013
February 16, 2013
Revised: November 18, 2017
Revised: February 16, 2019
Revised: February 15, 2020
Revised: August 20, 2020
Mission Statement
To create and promote opportunities to educate, share
and stimulate interest and appreciation in handweaving among group members as
well as the community.
By-Laws
I. Name
This organization shall be known as
the Scenic Valley Handweavers (hereinafter referred to as “SVH”).
II. Membership
1. Membership is open to all those wishing to
become actively involved in SVH’s activities and pay annual dues.
2. Members will be given priority in workshops,
field trips and other special events.
3. Members in “good standing” (dues are current)
are eligible to vote in all elections and decisions
requiring a vote.
III. Dues
1. Dues are set by a vote of the membership.
2. Dues shall be payable at the October meeting
each year. A member’s name shall be
dropped from the membership if
their dues are not paid by the first meeting of the next
year.
3. New members joining on or after the July
meeting shall
pay 1/2 of the annual dues
amount.
4. A student currently enrolled in full time study at high school or college will pay dues at half the normal rate. Upon graduation or completion of study the rate returns to the normal dues in the following year.
IV. Officers and
the Board
The officers of
SVH shall consist of: President, Vice President, Secretary and Treasurer. These officer positions may be changed and/or
added to with a 2/3 vote of the membership.
These officers and any committee chairs appointed shall be considered
the “Board.”
V. Duties of the
Officers
1. President: shall preside at all meetings, appoint
committees as needed and perform other acts incident to the
office. The President shall also work
with the Vice President in planning programs.
2. Vice President: shall preside at meetings in the absence of
the President and work with the Board in planning
programs. The Vice President will also
keep the SVH blogspot current if a social media chair is not appointed.
3. Secretary: shall take
roll of the members present and keep minutes of all SVH meetings as well as
Board meetings and send via email these minutes to the social media chair for
posting on the SVH blogspot in a timely manner.
4. Treasurer: will collect
and record all monies paid by the membership and give a financial report at all
SVH meetings.
All bills not in the approved annual budget must be approved by the majority of the membership present. The
Treasurer must submit a proposed budget each November for
the following year to be approved by 2/3 of the membership present.
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VI. Election and Terms of Officers
1. The nominating committee shall be appointed by the President in August annually who shall present a slate of officers at the October meeting (nominations may also be made from the floor at this meeting). Following the nominations presented, elections will take place with a majority vote of the members present (or by email or proxy) deciding a position or positions. A re-vote will be taken in case of a tie by the members present. Officers elected will take office January 1st of the following year and shall serve for one year. They may be re-elected for successive terms.
2. The position of President and Vice President cannot be held by spouses or partners to avoid complicated succession as outlined in VII below.
VII. Officer Vacancies
Vacancies in any office, except the President, may be appointed by the board until the next
election. A vacancy in the office of President shall be filled by the Vice
President until the next election.
On the inability of the Vice President to
serve, the board will appoint an acting President to
finish the unexpired term.
VIII. Meetings
1. The meetings of SVH, unless otherwise
indicated, shall be on the third Saturday of each month.
2. The fiscal year shall be January 1 through
December 31.
3. Nomination and election of officers shall be
held at the October meeting.
4. Board meetings are held at the discretion of the President.
IX. Committees
The President shall appoint committees
as
needed.
X. Voting
1. Voting
shall be decided by a 2/3 vote of members present.
2. These By-Laws may be amended by a 2/3 vote of
members present, provided the proposed
amendment has been made available a month earlier to the membership.
3. If a member is not present for a vote, an
email or written proxy may be submitted.
XI. Protection of
Personal Information
SVH will take measures to protect members’ e-mail
addresses and other personal information.
Members may not distribute other member
information without specific permission from the individual.
XII. Agreement
Membership in SVH implies approval
and acceptance of these By-Laws.
XIII. Adoption
These By-Laws were initially
approved and accepted by a 2/3 vote of SVH members on this 16th day of
February, 2013.
Revised:
11/18/17
02/16/19
02/15/20
08/20/22
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